St Mary's Cathedral, Glasgow
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Recruitment – Office Administrator

St Mary’s Cathedral is currently looking for an experienced Office Administrator to provide administrative support within St Mary’s Cathedral, Glasgow.

Within this role, you will be responsible for preparing service sheets and orders of service, managing enquiries, maintaining records and coordinating diaries. You will also support communications and provide general administrative support to clergy, colleagues and volunteers, helping to ensure the smooth running of the Cathedral office.

As a first point of contact, you will need a helpful and sensitive approach, recognising that people may contact the Cathedral at significant or difficult times in their lives.

You should have previous experience of providing administrative support, good organisational and interpersonal skills, and clear written and verbal communication. Attention to detail, IT literacy and the ability to prioritise your workload and work independently are also important.

An understanding of music, particularly choral music, would be advantageous but not essential.

This is a part-time role, normally working an average of 16–20 hours per week over four days, based at the Cathedral. Additional hours will be required at busy times within the Cathedral calendar, including specified weeks during Lent, Advent and in preparation for the AGM, when hours will increase to 35 hours per week.

The appointment is for a fixed term of 18 months, to allow a review of the Cathedral’s administrative processes.

To apply for this role, please submit your CV and a covering letter to recruitment [at] thecathedral.org.uk

Closing date for applications is Sunday 15th November 2026.

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Office Administrator – St Mary’s Cathedral – Job Description

This is a part-time role, normally working an average of 16–20 hours per week over four days. Additional hours will be required at busy times within the Cathedral calendar

Fixed term for 18 months, to allow a review of the Cathedral’s administrative processes

Job description

Within this role, the Office Administrator is responsible for providing reliable administrative support for the day-to-day life of the Cathedral, working with clergy, colleagues and volunteers to support services, communications and the smooth running of the office.

The Office Administrator will also act as a helpful first point of contact for enquiries, recognising that people may contact the Cathedral at significant or difficult times in their lives.

Key Responsibilities

The Office Administrator will be responsible for the following duties:

Service administration

  • Prepare weekly and festival service sheets, and orders of service for baptisms, weddings, funerals and other services, using information agreed with the clergy and Director of Music.
  • Prepare lists of those taking part in Sunday and festival services and send weekly reminders to readers and clergy with the readings.
  • Manage baptism, wedding and funeral enquiries, liaising with clergy and providing clear and sensitive responses.
  • Submit copyright administration relating to liturgy.
  • Work with others to organise hymn lyrics and liturgical texts into structured databases.

Communications and records

  • Manage incoming emails, post and telephone calls, responding to routine enquiries and referring matters to the appropriate person.
  • Send the weekly notices email to those who have requested it and update the Cathedral website as required.
  • Maintain the Cathedral calendar, ensuring key dates and activities are recorded.
  • Process Welcome Cards, update the database and pass relevant information to the Vice Provost.
  • Maintain the Cathedral membership roll and other office records, both digital and paper.

Office and practical support

  • Manage and maintain the shared, online Cathedral calendar, coordinating meetings, appointments and key dates with clergy, colleagues and volunteers.
  • Add and delete items from the cathedral website
  • Order office, cleaning and general Cathedral supplies.
  • Manage petty cash and issue invoices with input from the Treasurer, keeping accurate records.
  • Issue keys and maintain records of keyholders.
  • Work with the Property Group to arrange contractor inspections and maintain periodic inspection documentation. Coordinate contractor access, liaising with volunteers where needed.
  • Liaise with cleaning contractor and pest control as required.
  • Assist with car park enquiries.
  • Collate AGM papers and issue as requested by the clergy and Vestry Secretary.
  • Provide general administrative support to the Provost and Vice Provost and attend regular team meetings.

General responsibilities

The Office Administrator is expected to carry out their duties with care and discretion, maintaining accurate records and respecting the confidentiality of personal and sensitive information. They are required to follow the Cathedral’s policies and procedures, including those relating to data protection, safeguarding and health and safety, and complete relevant training.

The Office Administrator is expected to work respectfully within the life and ethos of the Cathedral and develop an understanding of its services, traditions and terminology.

This job description outlines the main responsibilities of the role and is not exhaustive. Additional duties may be required from time to time, where these are reasonable and appropriate to the role, to support the needs of the Cathedral.

Skills and Experience

To be considered for this role, you should be able to demonstrate the following skills and experience:

Essential

  • Previous experience of providing administrative support.
  • Good organisational skills, with the ability to manage diaries, coordinate arrangements and prioritise work to meet deadlines.
  • Good written and verbal communication skills.
  • Good interpersonal skills, with a helpful and sensitive approach when dealing with clergy, colleagues, volunteers and members of the public.
  • Accuracy and attention to detail, particularly when preparing service sheets, correspondence and maintaining records.
  • IT literacy, including confidence using email, word processing, spreadsheets and electronic records.
  • The ability to work independently and use initiative, while working effectively with others.
  • Discretion when handling personal and confidential information.

Desirable

  • Experience of providing administrative support within a church, charity or organisation supported by volunteers.
  • Experience of preparing service sheets or similar publications.
  • Experience of maintaining website content.
  • Experience of handling petty cash or issuing invoices.
  • An understanding of music, particularly choral music, to assist with preparing service sheets and supporting the Cathedral’s worship. This may have been gained through singing in a choir or other relevant experience.
  • Knowledge of the church year.

Hours of Work

Within this role, the post holder will typically work an average of 16 and 20 hours per week according to the needs of the Cathedral. Working days and times will be agreed with the line manager, taking account of service preparation and other regular deadlines.

The role requires additional hours at busy points in the Scottish Episcopal Church calendar and prior to the Annual General Meeting. This includes working 35 hours in total during each of three weeks:

  • one week in mid-Lent,
  • one week in early Advent and
  • one week in early to mid November before the AGM.

The timing of these weeks and any other additional hours will be agreed in advance wherever possible.

Place of Work

The normal place of work is St Mary’s Cathedral, Glasgow. The role will primarily be based on site to support the day-to-day running of the Cathedral office and work with clergy, colleagues and volunteers.

Benefits

You will be entitled to 24 days leave per year (inclusive of all public holidays) based on your contracted working hours. Annual leave cannot normally be taken in the lead-up to Christmas or Easter, as these are particularly busy periods within the Cathedral calendar.

You will also be entitled to enhanced sick pay, in accordance with the Cathedral’s sick pay policy.

Fixed Term Appointment

This is a fixed-term appointment for 18 months, to allow a review of the Cathedral’s administrative processes to take place.